Notice of Annual General Meeting

Notice is hereby given that the 2021 Annual General Meeting of Triathlon Association of Singapore will be held on Tuesday, 28 September 2021 at 7.00pm, via electronic means.

Agenda:

  1. Welcome Address
  2. To approve and confirm the minutes of the 2020 Annual General Meeting held on 25 September 2020.
  3. To approve and confirm the Annual Report for the year ending 31 March 2021.
  4. To approve and confirm the Statement of Accounts for the year ending 31 March 2021.
  5. To approve the proposed amendments to the Constitution
  6. To appoint the external Auditor for the ensuing Year – 1st April 2021 to 31 March 2022.
  7. To transact any other business, in accordance to TAS Constitution Clause 6.2 d – “…at least seven days’ notice in writing shall be given by member/s to the Honorary Secretary…”

Important Notes:

  • An affiliate member may appoint up to 3 delegates to attend the 2021 AGM. The delegates may only attend the AGM by observing and listening to the proceedings of the meeting by electronic means. To RSVP, please complete the Form A and send via email to eugene.ong@triathlonsingapore.org by 7.00pm on Monday, 20 September 2021.
  • An affiliate member can table a resolution for AGM, with at least 7 days’ notice given to the Honorary Secretary. To table a resolution, please complete the Form A and send via email to eugene.ong@triathlonsingapore.org by 7.00pm on Monday, 20 September 2021.
  • If you have any questions to raise with regards to any items on the agenda, please complete the Form B and send via email to eugene.ong@triathlonsingapore.org by 7.00pm on Monday, 20 September 2021.
  • Voting is required to pass any resolutions tabled at the 2021 AGM. Only Ordinary Member have voting rights, and may vote by appointing the Chairman of the meeting as the member’s proxy to vote at the 2021 AGM. Ordinary Members are to complete Form C (Proxy Voting Form) and submit to eugene.ong@triathlonsingapore.org by 7.00pm on Saturday, 25 September 2021.

By Order of the TAS Management Committee

Time Line:

DateInstructions
7 September 2021TAS to send out to affiliates and publish on website:
Notice of 2021 AGM by electronic means
Minutes of 2020 AGM
Tabled Amendments to TAS Constitution
Proposed TAS Constitution 2021
Form A – Attendance Form, Resolution Form  
14 September 2021TAS to send to affiliates:
Annual Report for the year ending 31 March 2021
Statement of Accounts for the year ending 31 March 2021
Form B – Questions Form  
20 September 2021Deadline for submission of:
Form A – Attendance Form, Resolution Form
Form B – Questions Form  

Via email to eugene.ong@triathlonsingapore.org by 7:00pm  
21 September 2021TAS to send to affiliates:
Any tabled resolutions that require voting
Form C – Proxy Voting Form  
25 September 2021Deadline for submission of:
Form C – Proxy Voting Form  

Via email to eugene.ong@triathlonsingapore.org by 7:00pm  
28 September 2021Registration for AGM commences at 6:30pm  
AGM by electronic means will commence at 7:00pm  
Delegates to join the meeting with their names and representing organisation